Senior Event Producer — Contract / Project-Based

August 25, 2026

Location: Toronto, Ontario — Hybrid with on-site event workPosition Type: Independent Contractor, Project-BasedStart Date: ASAP About HB EventsHB Events is a full-service event planning and production company creating thoughtfully designed, seamlessly executed corporate events, private celebrations and custom experiences.We build a dedicated team for every project, bringing together experienced producers, creative partners and trusted vendors to deliver an exceptional client experience. The OpportunityWe are looking for an experienced Senior Event Producer to join our growing team on a project basis.This role is ideal for a highly organized, solutions-oriented event professional who can confidently lead the production and logistical execution of sophisticated, high-end events. Working closely with the HB Events team, you will oversee the many moving pieces behind each project—from production planning and vendor coordination to on-site delivery. We are looking for someone who takes ownership, communicates clearly and remains calm and resourceful in a fast-paced event environment. This is a contract opportunity with the potential for ongoing projects, increased responsibility and growth alongside HB Events. Key Responsibilities<ul><li>Lead the production and logistical planning of events from initial briefing through execution and post-event wrap-up</li><li>Translate the event vision and project scope into a detailed, actionable production plan</li><li>Develop and manage production schedules, workback plans, budgets, floor plans, event briefs and other project documentation</li><li>Source, brief and coordinate venues, vendors, production partners and contractors</li><li>Manage vendor timelines, deliverables, contracts and on-site requirements</li><li>Maintain clear, timely and professional communication with clients, vendors and internal team members</li><li>Identify potential challenges early and develop practical, proactive solutions</li><li>Prepare detailed run-of-show documents, production schedules and on-site team briefs</li><li>Lead event set-up, execution and strike, ensuring every element is delivered as planned</li><li>Direct vendors, contractors and project team members on-site</li><li>Monitor project details, timelines and budgets while maintaining HB Events’ standards for quality, service and attention to detail</li><li>Contribute ideas, expertise and recommendations that strengthen the overall event experience</li></ul> Qualifications<ul><li>A minimum of 10 years of professional event production experience</li><li>Demonstrated experience producing and leading sophisticated, high-end events</li><li>Strong event production, logistics and project-management capabilities</li><li>Established relationships with Toronto and GTA venues, vendors and production partners</li><li>Exceptional communication, organization and time-management skills</li><li>Confidence leading vendors, contractors and event teams</li><li>Excellent judgment and the ability to make informed decisions under pressure</li><li>A detail-oriented, resourceful and solutions-focused approach</li><li>Ability to manage multiple priorities while maintaining accuracy and a high level of service</li><li>Comfortable working independently while collaborating closely with a project team</li><li>Available for hybrid work and on-site events throughout Toronto and the GTA, including evenings and weekends as required</li><li>Availability to travel for select projects is an asset</li></ul> Contract StructureThis is a flexible, project-based independent contractor position. Project scope, schedule and time commitment will vary depending on the event. The successful candidate will have the opportunity to become a trusted, ongoing member of the HB Events project team, with the potential for increased project volume and responsibility as the company continues to grow. How to ApplyPlease email the following to careers@hbevents.co:<ul><li>Your résumé</li><li>A brief introduction outlining your relevant event-production experience</li><li>Your current availability</li><li>Examples of sophisticated or high-end events you have led</li><li>A portfolio or links to recent work, if available</li></ul> Please use the subject line:Senior Event Producer Application – [Your Name]

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