About the position

Fasken is seeking a dynamic and experienced senior-level Legal Assistant for their Litigation Department in Calgary, AB. The successful candidate will have a minimum of ten (10+) years of experience in Litigation and Dispute Resolution and will independently manage the daily activities of their lawyers. The role requires a strong work ethic, collaboration, professionalism, adaptability, and a positive attitude. Fasken is a leading international business law and litigation firm committed to diversity, inclusion, and providing a welcoming, supportive, entrepreneurial, and innovative work environment.

Responsibilities

• Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
• Manage multiple calendars, including scheduling meetings, court appearances, and arbitration hearings, while tracking all related deadlines.
• Communicate professionally with clients, opposing counsel, courts, and other external parties.
• Review legal documents for accuracy and completeness.
• Use legal software and tools for case management, e-discovery, and document automation.
• Provide administrative support during court proceedings and client meetings, including preparation, coordination and follow-up.
• Collaborate with legal professionals and other assistants to meet deadlines and adapt to shifting priorities.
• Ensure compliance with legal standards and ethical guidelines.
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
• Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
• Transcribing digital dictation, as required by lawyer’s practice.
• Assist with monthly billing processes, including entering time dockets, preparing draft bills, and liaising with accounting as required.
• Supporting administrative and logistic needs for small client events, promotional items and gifts, event tickets, or internal lunches and dinners.
• Ensuring all physical and electronic filing is organized and up to date on a regular basis.
• Support onboarding of new matters, including conflict checks and engagement letter preparation.
• Delegating tasks to, and coordinating with, other administrative departments.
• Providing backup coverage in the absence of other assistants.
• Other duties, as assigned, such as reception coverage from time to time.

Requirements

• Completion of a Legal Assistant diploma is a requirement; however, an equivalent combination of education, lived experience, and professional expertise will also be considered.
• Minimum 10 years of experience as a Legal Assistant, with a focus in Commercial Litigation (medium to large firm experience preferred).
• In-depth understanding of business and legal terminology.
• Solid computer and typing skills; proficiency in Microsoft 365, Excel, Power Point, Adobe Pro, digital dictation, iManage, etc.
• Ability to work efficiently under pressure and collaborate within a fast‑paced team environment.
• Exceptional attention to detail, organizational skills, and ability to manage competing priorities.
• Strong client service approach – ready, willing, and able to put clients first and exceed their expectations.
• Strong interpersonal skills and ability to build harmonious working relationships.
• Self-starter who values working in a collaborative team-based environment.
• Exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Agility and willingness to learn and utilise new technology.
• Adaptable to changing priorities in a fast-paced environment.
• Organized and maintaining accuracy with a high attention to detail.
• Strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
• Treating sensitive and confidential matters with discretion and diplomacy at all times.

Nice-to-haves

• Experience in dispute resolution, injunctions and class actions is considered an asset.
• Experience and a strong understanding of the commercial courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset.

Benefits

• A competitive total compensation package
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Group retirement savings plan with matching contributions
• Paid vacation and sick days
• Personal days
• Wellness Subsidy and educational reimbursement
• Transportation monthly subsidy
• Maternity/parental leave top up
• Employee referral program
• Firm paid professional memberships related and required by role
• Opportunities to give back to your community through Firm initiatives